At TrilbyTV, we are proud to be working with many Multi Academy Trust’s across the UK. As always, we want to make our software as straightforward to use as possible. This is why we’ve created Multisite, a new feature that can help administrators at Multi Academy Trust’s and school districts have more control over who does what. Delegating the editing of users and digital signage content to local schools while providing a central overview and control of the signage estate.
What is Multisite?
Multisite is a very powerful and helpful tool, for users working in a Multi Academy Trust, groups or school districts. It gives the person who has domain level admin access, the ability to oversee and view all of the sites in use, including locations, users and players currently being used. The control that the admin holds is a very significant responsibility and the role would generally only belong to one or two people.
Access to Multisite is activated when your subscription is set up and the permission will show in the menu of your TrilbyTV profile. The TrilbyTV team will work with you to get started and make sure the correct permissions are allocated to the right people. Then it’s just one click to open Multisite and control all the sites you have access to.
Sites, storage & users
In Multisite there will be a list of sites with an overview page that shows key information and site details. It shows the amount of players being used, what content has been uploaded, a list of users and also the amount of storage that the selected site has got overall.
Being able to be managed centrally, it’s a very handy tool as you can see who is using the most storage or not using any. It’s great for insights as you’re able to monitor who is updating their players regularly and can keep an eye on everything from an overseer perspective. It can be used to view the amount of users that are making the most of their digital signage or who could be uploading more often. Plus it’s fantastic for manually tracking progress, as changes can be observed from week to week and to also manage expectations, such as – are we using all the players that we have available? If not, why not?
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Sites & subscriptions
Checking details and subscription information can be viewed, clicking on the row of a specific site will take you directly into the site selected. It’s a quick way to switch between sites from the main page, without having to log in and out of each individual site. If you want to go in and see more in depth details, such as what players are being used and what the content is, you can do that from this section.
The subscriptions section is similar to the sites section and tells you when current subscriptions are set to expire. Clicking on the link will take you directly to that sites billing page to see further details. One final thing to note is that sites can be sorted, so you can sort by expiry date, different subscription types, or players and users etc.
Permissions & assigning users
The admin can assign more users to be able to access multiple sites. Some users might need access to more than others, so this can also be swapped and changed to which users have access to what. This is a great way to allow users the flexibility of access to multiple sites and the Multisite admins can do this themselves. You can view all the people or the user accounts that have got access to more than one site. This allows you to set their permissions. If special permissions aren’t given then it’ll just show a section to view their own information, which means they won’t be able to do anything other than view content.
Changes are reflected to the user right away, when the user is logged in, they just have to refresh the page and then things will update for them. If someone has been given access, or the permissions have changed on the site, the icons on the site will change once refreshed. To remove the permissions, the selections can be unchecked and it’ll take them off. If the user has been dropped to one site then they are no longer a Multisite user.
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Adding existing users & inviting new ones
To add an existing user, you can search for them in the user list, select the user you want, then you can go through the process to add them to the sites that they need access to. For new users, you can click “invite new user”, enter in their email address and then select the sites that you want to grant them access to.
When that step is done, an email will be sent to the email address entered and they’ll be given login details. A random password will be generated for them to start with, so they can access the sites that they’ve been assigned to. For the Multisite admin user it will send them to the permissions screen with the sites that have been picked, pre checked and without any permissions. The Multisite admin can then go and set whichever permissions they want for that user.
There are so many exciting features for you to use with TrilbyTV. Multisite is a great tool to facilitate access to oversee how the digital signage in your schools is being managed. If you haven’t explored TrilbyTV for yourself, then why not book a free demo session here!